When managing a large account, template governance can be difficult. Corporate templates makes it easier for Team and Template Admins to manage how templates are shared across an organization and streamline collaboration. It centralizes access to approved templates and prevents unapproved edits to official templates.

Corporate templates are only available to Enterprise accounts. Refer to Lucidchart Plans or Lucidspark Plans to see the full scope of features that will be available to you at the Enterprise level and to upgrade your account.

Add and categorize corporate templates

You need to be assigned the Team or Template Admin role to create corporate templates.

Convert a document to a corporate template

To convert a document, board, or template into a corporate template, follow these steps:

Select Documents.
Expand the “My Documents” folder.
On a document or board, select the three-dot menu.
From the menu, select Convert to Corporate Template.
In the pop-up window, you can do the following:
- Assign categories and subcategories that have been customized for your account.
- Enforce locking restrictions.
- Add a description.
- Share the corporate template.
Click Save.

Note: By default, corporate templates are always shared with the entire Enterprise account.

Create categories and subcategories

You can create custom categories and subcategories to organize your corporate templates in a way that meets your organization's unique needs and make it easier for users to locate corporate templates. To create them, follow these steps:

From the Lucid menu, select Templates.
Select the "Lucidchart," "Lucidspark," or "Team Spaces" tab.
Select Corporate.
Click Edit.
Click +New Category or +New Subcategory.
Name your new category or subcategory.
Click Done.

Access corporate templates

All users on the Enterprise account can create a new document from a corporate template.

Create a new document from a corporate template

To create a new document from a single corporate template, follow these steps:

From the Lucid menu, select Templates.
Select the product you would like to view the corporate templates for at the top of the page.
Click Corporate.
Use the check boxes next to each subcategory to filter for specific corporate templates.
Select a template from the filtered list.
Click Use Template.

A new document will be created from the corporate template. The location of your new document will be stated at the top of the template gallery.

Create new documents from multiple corporate templates

To create new documents from multiple templates at once, follow these steps:

From the Lucid menu, select Templates.
Select the product you would like to view the corporate templates for at the top of the page.
Select Corporate.
Click Select Multiple on the top right of the Corporate Templates section.
Use the check boxes next to each subcategory to filter for specific corporate templates.
Check the box in the top right corner of the templates to select them.
Click Use selected templates.

A new document will be created from each corporate template you selected. The location of your new document will be stated at the top of the template gallery.

Manage corporate templates

As a Team or Template Admin, you can manage the existing corporate templates. This functionality includes editing or deleting corporate templates. It also includes the ability to unpublish corporate templates so they will be hidden from end users while you or other admins make updates.

To manage the corporate templates, follow these steps:

Select Templates.
Click Corporate.
On a corporate template, select the three-dot menu.
Select one of the options from the dropdown menu.

FAQ

How can an admin assign the Template Admin role?

A Team Admin or Account Owner can assign the Template Admin role from the Users page. This process is outlined in the Assigning Admin Roles section of the Administrator Roles article.

What happens when I delete a corporate template?

When a corporate template is deleted, it is moved to your trash and is no longer accessible to users on your account.

What happens when I unpublish a corporate template?

Users on your Enterprise account will not be able to see or create documents from this template until you publish it again. You and other admins in your organizations can still view and edit this unpublished template within the Corporate Templates tab.

How can the Select Multiple option help me with my project?

You may want to kick off a new project and know that you will need a certain set of standard documents. Use this functionality to quickly create documents from all of the corporate templates you will need for your project, rather than creating them one by one. If these templates are linked to each other, creating them simultaneously will ensure that the new documents will maintain these relative links.

What happens if I delete a category or subcategory?

If a category or subcategory is deleted, any corporate templates that were assigned to it will no longer be assigned to the category or subcategory. Deletion cannot be undone.

What happens if I edit a category or subcategory?

If you rename a category or subcategory, any corporate templates that were assigned to it will remain assigned to the new category or subcategory name.

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